GFPS Function & Responsibilities

COMPOSITION OF THE GAD FOCAL POINT SYSTEM (GFPS) COMMITTEE

EXECUTIVE COMMITTEE
	Name of Employee	Present Designation/Position
Chairperson	Dr. John N. Cabansag	College President
Vice Chair	Dr. Rey Carl V. Arimas	GAD Focal Person
Members	Dr. Ronald O. Ocampo	VPARDES
	Mrs. Jemmarie S. Kotoken	VPAFS
	Mrs. Brendalyn U. Fernando	Chief Administration Officer

FUNCTIONS AND RESPONSIBILITIES OF THE COLLEGE GAD FOCAL POINT SYSTEM

The GFPS General Functions:

Lead in mainstreaming gender perspective in the College policies, plans and programs. In the process, they shall ensure the assessment of the gender-responsiveness of systems, structures, policies, programs, processes, and procedures of the agency based on the priority needs and concerns of constituencies and employees and the formulation of recommendations including their implementation.
Assist in the formulation of new policies in advancing women’s status.
Lead in setting up appropriate systems and mechanisms to ensure the generation, processing, review and updating of sex-disaggregated data or GAD database to serve as basis in performance-based gender responsive planning.
Coordinate efforts of different departments, offices, units of the College and advocate for the integration of GAD perspectives in all their systems and processes.
Spearhead the preparation of the College annual performance-based GAD Plans, Programs and Budget in response to gender issues of their constituencies and clients and in the context of their agency mandate, and consolidate the same following the format and procedure prescribed by the PCW, DBM and NEDA Joint Circular 2012-01.
Submit the consolidated GAD Plans and Budgets of the College, and as needed, in responding to PCW’s comments or requests for additional information.
Lead in monitoring the effective implementation of GAD-related policies and the annual GAD Plans, Programs and Budget.
Lead the preparation and consolidation of the College Annual GAD Accomplishment Report and other GAD Reports that maybe required under the MCW.
Strengthen the external link with other agencies or organizations working on women’s rights and gender and development to harmonize and synchronize GAD efforts at various levels of governance.
Promote and actively pursue the participation of women and gender advocates, other civil society groups and private organizations in the various stages of the development planning cycle, giving special attention to the marginalized sectors.
Ensure that all personnel of the College including the finance officers (e.g. accountant, budget officer, auditors) are capacitated on GAD. Along this line, the GFPS will recommend and plan an appropriate capacity development program on gender and development for its employees as part of and implemented under its regular human resource development program.

The GFPS Chairperson or Head of Agency:

Issue policies or other directives that support GAD mainstreaming in the policies, plans, programs, projects and activities, budget, systems and procedures of the agency including the creation, strengthening, modification or reconstitution of the GFPS.
Approve the GAD Plan, Program and Budget of the agency as duly endorsed by the Executive Committee, with the assistance of the Technical Working Group, and ensure its implementation.
Issue policies or other directives that support GAD mainstreaming in the policies, plans, programs, projects and activities, budget, systems and procedures of the agency including the creation, strengthening, modification or reconstitution of the GFPS.
Approve the GAD Plan, Program and Budget of the agency as duly endorsed by the Executive Committee, with the assistance of the Technical Working Group, and ensure its implementation.

The GFPS Executive Committee:

Provide direction and give policy advice to the Agency Head to support and strengthen the GFPS and College’s GAD mainstreaming activities.
Direct the identification of GAD strategies, programs, activities and projects based on the results of the gender audit, gender analysis and according to the identified priorities of the agency in response to the gender issues faced by its clients and employees;
Ensure the timely submission of the College GAD Plan and Budget, Accomplishment Report and other GAD-related reports to the PCW and to DBM.
Ensure the effective and efficient implementation of the College GAD programs, activities and projects and the judicious utilization of the GAD Budget.
Build and strengthen the partnership of the agency with PCW, GAD experts, advocates, women’s groups and other stakeholders in pursuit of gender mainstreaming.
Recommend approval of agency GAD Plans and Budgets and GAD Accomplishment Reports (ARs).
Recommend awards or recognition to outstanding institutional GAD programs, activities and projects and /or GAD FP members.

The GFPS Technical Working Group (TWG):

Facilitate the implementation of the gender mainstreaming efforts of the agency through the GAD planning and budgeting process.
Formulate agency GAD Plans, Programs and Budget in response to the gender gaps and issues faced by their students, clients, and constituencies, women and men employees, following the conduct of a gender audit, gender analysis, and/or review of sex disaggregated data.
Assist in the capacity development of and provide technical assistance to the agency, and as needed, to officers in the other departments, offices or units.
Work with the human resource development office on the development in the implementation of an appropriate capacity development program on gender equality and women’s empowerment for its employees, and as requested or deemed necessary, for other offices under the College or Agency, as the case may be.
Coordinate with the various units of the agency including its regional and attached agencies and ensure their meaningful participation in GAD strategic and annual planning exercises. The TWG of the GFPS of the central agency shall coordinate with the GFPS of its attached agencies, bureaus and regional offices especially on the preparation, consolidation and submission of GAD Plans and Budgets.
Lead the conduct of advocacy activities and the development of IEC materials to ensure critical support of College officials, staff and relevant stakeholders to the activities of the GAD Focal Point System and GAD mainstreaming activities.
Monitor the implementation of GAD-related programs, activities and projects in their respective offices and suggest corrective measures to improve implementation of GAD PAPs and GFPS activities.
Prepare and consolidate agency GAD accomplishment reports.
Provide regular updates and recommendations to the head of agency or ExeCom on the activities of the GFPS and the progress of College GAD mainstreaming activities based on the feedback and reports of the various units of the College.

The GFPS Secretariat:

Assist in the coordination, monitoring and implementation of GAD PPAs.
Follow-up commitment of each GFPS-TWG member
Provide support to the GFPS-TWG
Consolidate the College GAD Plan and Budget and Accomplishment Report.
Encode the College GAD Plan and Budget for submission to various monitoring and oversight agencies.
Consolidate sex-disaggregated data reports from colleges/offices/units.
Prepare the following documents, namely:
- Agenda of the Meeting, and
- Minutes of the meeting.